Hosting Christmas can seem daunting, but with thoughtful planning and preparation, you can create a memorable and stress-free holiday experience. From organizing the meal to setting the table and keeping guests entertained, here’s a guide to help you host a successful Christmas gathering.
For all items I use when hosting – click here. And for my top Christmas recipes, click here. And for all holiday decor, click here.
1. Embrace Catering and Premade Items
One of the easiest ways to reduce stress during Christmas is by utilizing premade items from the grocery store. There’s no need to cook everything from scratch, especially with the high-quality, pre-prepared dishes available these days. Whether it’s a fully cooked ham or sides like roasted vegetables and mashed potatoes, opting for these can save you valuable time. You can always add your own flair by garnishing or mixing in a homemade touch, but don’t shy away from help where it’s available.
2. Plan and Schedule Ahead
To ensure a smooth day, create a detailed schedule for both the day before and the day of the event. Spread out tasks throughout the week leading up to Christmas to ease the pressure. Write down every task on your to-do list, from setting the table to preparing dishes, and assign a specific time to complete them. For instance, prep desserts or appetizers a day in advance and schedule specific times for cooking the main dish and sides on the big day.
3. Extra Seating and Table Arrangements
If you’re hosting a large crowd, you might need more seating than you have on hand. Consider purchasing inexpensive fold-up tables or borrowing them from a neighbor. Local marketplaces are also a great place to find affordable second-hand options. I’ve used Facebook Marketplace to purchase inexpensive tables, or Nextdoor to borrow from neighbors. Ensure there’s enough space for everyone to comfortably gather around the table and share in the holiday meal.
4. Order or Prep the Main Dish in Advance
Christmas dinner often revolves around a centerpiece dish, such as a ham or roast. Be sure to order it well in advance to avoid any last-minute issues. Whether you’re cooking it yourself or ordering a pre-cooked option, securing your main dish early will save you from holiday stress. I love Texas Honey Ham here in Austin!
5. Consider Hiring a Cleaning Service
While not a necessity, hiring a cleaning service before or after your event can be a game-changer. If you’re hosting a particularly large group or have a busy schedule, outsourcing this task can free up time and mental energy. Alternatively, you can tackle cleaning tasks gradually leading up to Christmas day to avoid feeling overwhelmed. Check out my deep cleaning checklist and guide!
6. Send Out Invitations Early
Avoid the confusion of coordinating with guests by sending out invitations well in advance. An e-vite or detailed email is an efficient way to communicate the details of the event, including the time, location, and any specifics you want to share. Not only does this prevent repetitive questions from your guests, but it also sets clear expectations about the flow of the day, including arrival time and when dinner will be served.
7. Set Clear Boundaries for Conversations
Christmas is a time for family and friends to come together, but it’s also a gathering where off-topic or controversial conversations can arise. If there are certain topics you want to avoid, especially during dinner, establish clear boundaries ahead of time. This helps ensure the atmosphere remains positive and everyone enjoys themselves.
8. Delegate Dishes to Guests
If your guests are willing, assign specific dishes for them to bring. This not only helps share the workload but ensures you have a well-rounded meal. You can create a sign-up sheet with options like appetizers, sides, desserts, or even drinks. That way, you know what’s coming, and it reduces the pressure on you to prepare everything. Consider a shared note!
9. Festive Decorations and Ambiance
Decor can elevate the holiday experience, making the meal feel even more special. Whether you want something elegant or whimsical, places like World Market, Dollar Tree, and Amazon offer affordable options. Use Christmas-themed centerpieces, festive napkins, and even name cards for a personalized touch. For a larger group, disposable plates are convenient, but for a more formal gathering, nicer plates can add to the occasion.
10. Plan for an Easy Cleanup
Nobody wants to spend hours cleaning up after Christmas dinner. Simplify the process by using disposable plates and utensils if appropriate for the gathering. Have trash bags ready and encourage guests to help by clearing their plates. If you’re using nicer dishes, enlist a few family members to help with washing up.
11. Serve with Style
Make sure you have all the essentials for serving your meal. Use warming dishes or heated mats to keep food at the right temperature throughout dinner. Matching serving utensils and festive pitchers for drinks like hot cocoa or spiced cider can add a cohesive feel. Don’t forget to have a wine decanter and extra ice on hand to keep beverages flowing. A pebble ice maker or ice trays can come in handy for guests who prefer chilled drinks.
12. Entertainment for the Day
Christmas is not just about the food — it’s also about spending quality time with loved ones. Incorporate fun games and activities to keep everyone entertained. Christmas-themed scratch-off cards, bingo, or a gratitude game are great options. Set up a movie night post-dinner with Christmas classics, or plan activities for the following day, like Christmas tree decorating or checking out festive events in your city.
13. Include Your Kids in the Festivities
Embrace the holiday season by including your kids in the preparations! My daughter Claire loves to help me make my miso chocolate chip cookies, and it’s such a joy to share the experience together. Making memories in the kitchen is one of the most rewarding parts of the holiday season.
14. Stocking Stuffers for Everyone
I love making stockings for each guest so everyone has a little something to open. It’s a thoughtful touch that adds a special layer to the holiday. For ideas on what to include, check out my stocking stuffer ideas here.
15. Incorporate Special Traditions
Traditions make the holidays magical. One of my favorites is making a batch of Tom & Jerrys to share with guests or preparing an overnight breakfast casserole for a relaxed Christmas morning. These traditions bring comfort and joy to our family year after year.
16. Don’t Forget the Music
A well-curated playlist is essential to set the mood. Whether you prefer background jazz, classic Christmas carols, or a mix of holiday favorites, music can create the perfect ambiance for your gathering. Consider creating a playlist ahead of time to ensure there are no awkward silences throughout the evening. My favorite is the Martha Stewart Christmas playlist.
17. Final Touches
Incorporate personal touches like handwritten name cards or themed decor to make your guests feel special. For a casual Christmas gathering, consider setting up a photo booth with fun holiday props so everyone can take home a memory of the day. Small details like these can make a big impact and leave a lasting impression on your guests.
Conclusion
Hosting Christmas doesn’t have to be overwhelming. By planning ahead, delegating tasks, and embracing a few shortcuts, you can create a memorable event that everyone enjoys. From catering to decor to entertainment, these tips will help you organize and host a Christmas gathering that’s as enjoyable for you as it is for your guests.
